Job Overview and Requirements

Domus is the educational provider for incarcerated youth in the Hartford Residential Center (HRC). Students are remanded to the center and attend school, full time, until they are transferred to another program, or released. It is Domus' role to provide their education experience. We use the common core standards and our curriculum.

The Administrative Assistant provides administrative and project support to the Principal of the Hartford Residential Center Education Program. Additionally, this position coordinates the bill collection and payment of student tuition. This is a full-time position with the following schedule: Monday-Friday 7:30AM-3:30PM, and some additional hours occasionally as needed.

Domus is seeking a highly motivated and organized professional who thrives in a fast-paced, entrepreneurial environment with minimal supervision. The Administrative Assistant position is an excellent opportunity to learn about urban education and school administration and impact hundreds of the region’s most vulnerable youth.

REPORTS TO: Director of Domus at Hartford Residential Center

Essential Responsibilities

• Manage and maintain calendars and schedules for the Education Program.
• Provide administrative support to ensure efficient operation of the school office.
• Manage all school records and tracking systems including generating report cards, following up with districts to obtain records and entering all information received on Thinkwave (Online grading system).

• Manage correspondence for the Education Program including email communication and request for payment.
• Assist with financial processes such as billing, expense approvals and reimbursement requests.
• Prepares invoices for individual districts each month.
• Prepares reports and provides updates of status of all outstanding invoices .
• Responsible for reporting daily attendance records to individual districts and Hartford Public Schools
• Partiicpates in monthly budget meetings

• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Meet and greet visitors.
• Prepare, with support from Principal, the daily school schedule.
• Develop organizational and tracking systems.
• Responsible for confidential and time sensitive material.
• Represent the Principal in meetings as appropriate.
• Occasional travel to school locations.
• May direct and lead the work of others.

• Special projects as assigned.

Qualifications and Skills

• Excellent organization, time management, and follow-up skills
• Ability to produce consistent high-quality results under deadlines
• Excellent interpersonal and communication skills, with demonstrated ability to speak and write clearly and persuasively
• Highly proficient with MS Word, Excel, and PowerPoint
• Exceptional problem-solving, critical-thinking, and strategic planning skills
• Ability to successfully handle multiple projects concurrently
• Demonstrated ability to be self-directed and take initiative
• Commitment to the mission and core principles of Domus including the Sanctuary model of trauma-informed care
• Driver’s license

Educational Background and Work Experience:

• Bachelor’s degree preferred
• Experience working in an organization that provides educational services to youth
• Experience in providing administrative support

OUR HIRING PROCESS & TIMELINE:

• To apply: complete the online application and submit a resume and cover letter.
• We will review all qualified applications on a rolling basis until the position is filled
• Candidates should note that this job requires you to work on site at the Hartford Residential Center.

Compensation

• This is a 10-month, full time position that follows the school calendar year.
• Salary is $18 - $22 per hour. Staff members are provided with a comprehensive benefits package (health, dental, vision, 403(b) plan, life insurance, disability, etc.), and a working environment that includes all the necessary technology and resources to succeed.

Domus is committed to equal employment opportunity, and we encourage individuals of all backgrounds to apply for open positions. Domus does not discriminate against applicants based on race, age, color, religion, creed, sex, marital status, sexual orientation, national origin, genetic information, physical or mental handicap, or disability or veteran status.

Core Program Beliefs

The following beliefs are essential commitments for our staff team:

• We believe that within each of us is a desire to move towards health and achievement, under the right conditions. It is our job to provide young people with those conditions.
• We believe that every young person wants to love and be loved. It is our job to love these young people, and to help them learn to love themselves and others.
• We believe in the power of belonging. It is a core human condition to want to be missed when we are gone. We will miss young people when they are absent, and we will express that: “We didn’t see you yesterday. We missed you. We are glad you are back”. We will make sure every young person belongs in our community. No matter what. “She drew a circle to shut me out. Heretic, rebel, a thing to flout. But love and I had the wit to win. We drew a circle that took her in” (Edwin Markham)
• We accept young people for who they are. Right here. Right now. They do not have to change to be respected and loved and valued and be a member of our community. Behavior is not a condition of their worth as human beings.
• We believe that every young person wants to be in charge of their own life. To that end, we will give young people a voice in this program, and choices of how to best accomplish their goals.
• We are hungry to understand if our interventions are having the intended impact. We will be meticulous in our data entry, and ruthless in our hunt to understand the data and learn from it. If what we are doing is not working, we will set aside our egos, intentions and preconceived notions and we will change what we are doing.
• We believe that the young people with whom we work deserve our full attention and our best selves. Therefore, we will: NOT allow our personal beliefs or baggage to interfere with our work; we will commit to doing excellent work all the time on behalf of our young people; we will be honest and transparent with ourselves, our colleagues and our partners. To be very clear, by working in this program we are committing to:
  • Engaging in self-care outside of work so that our personal issues don’t interfere with our ability to focus on our young people;
  • Open communication - Bringing all issues directly back to the person OR to the group session in a way that fosters a healthy team;
  • Learning our craft before practicing on our youth;
  • Giving and receiving honest feedback, even if it is uncomfortable to hear or say

Working Conditions

• Work will be performed inside of the Hartford Residential Center.
• Expect to work a school day/year as established by the Director. This is a 10-month position.
• Work will be under the supervision of the Director with periodic performance appraisals.
• Will be working with faculty, staff, and administrators in a team approach.
• The Hartford Residential Center is an environment not fully controlled by Domus, which at times may be high-risk. All staff are required to follow all rules and procedures as established by the Hartford Residential Center.